28. May, 2017

Innovation is saying 'no' to 1,000 things

Managing time is really about managing ourselves.

Here are ten timeless ways to take control of your day and stop wasting time:

1. Establish prioritized goals. Without goals, we trend to chase after whatever seems most urgent or is staring us in the face. We get distracted by shiny objects. Establish your priorities by setting yearly, monthly, weekly, and daily goals. Rank each of these goals , chucking them down assigning priorities.

Always work on the most urgent and important goals and tasks first so your day goes smoothly.

2. Follow the 80/20 rule. The “80/20 Rule,” also known as Pareto’s Principle, says that 80 percent of your results come from only 20 percent of your actions. It’s a way to prioritize your time against your most important goals. Are you focusing in on the 20 percent of activities that produce percent of the results?

3. Learn to say no. At times, requests from others may be important to them, but conflict with our most important goals. Even if it is something we would like to do, but simply don’t have the time for, it can be very difficult to say no.

While it’s great to be a team player, it’s also important to know when and how to be assertive, and let the person know you can’t handle their request at the moment. Negotiate a deadline that helps them achieve their goals without sacrificing your own.

Steve Jobs famously said: "People think focus means saying yes to the thing you've got to focus on. But … it means saying no to the hundred other good ideas that there are. You have to pick carefully. I'm actually as proud of the things we haven't done as the things I have done. Innovation is saying 'no' to 1,000 things."

4. Overcome Procrastination. Use the “4D” system:

  • Delete it. What are the consequences of not doing the task at all? Consider the 80/20 rule; maybe it doesn’t need to be done in the first place.
  • Delegate. If the task is important, ask yourself if it’s really something that you are responsible for doing in the first place. Can the task be given to someone else? See “10 Things a Manager Should Never Delegate.”
  • Do it now. Postponing an important task that needs to be done only creates feelings of anxiety and stress. Do it as early in the day as you can.
  • Defer: If the task is one that can’t be completed quickly and is not a high priority item, simply defer it.

5. Eat the Frog. From Brian Tracey’s book: "If the first thing you do each morning is to eat a live frog, you can go through the day with the satisfaction of knowing that that is probably the worst thing that is going to happen to you all day long."

Your frog is the task that will have the greatest impact on achieving your goals, and the task that you are most likely to procrastinate starting.

6. Meetings. Poorly run meetings are time wasters, multiplied by the number of people in the meeting.

7. The Glass Jar: Rocks, Pebbles, Sand, and Water. Tackle the “rocks” first.

If you keep tackling the small things (the sand, pebbles, and water), and not the important strategic items (the rocks), then your jar will quickly fill up with no room for rocks.

Look this video to understand how handling first things first will help to be happier. https://youtu.be/ZHne8c5qg0g

And I encourage you to do the exercise that I attach to this post. Excellent Priority Management Exercise

8. Eliminate electronic time wasters. What takes your time away your work? Facebook? Twitter? Email checking? Continuous messaging with friends and family? Stop checking them so often. Set times and limits, and wean yourself off of these distractions.

9. Get organized. In order to effectively manage your time and be productive each day, you have to create the right environment. Start by eliminating clutter, setting up an effective filing system, and utilizing workflow management tools to help you create a productive environment.

10. Take care of your health. A good night’s sleep, healthy eating, and exercise will give you the energy, focus, and stamina required to make the most out of your day.

I encourage you to do the following exercise http://www.fastracktorefocus.co.uk/432578240 Excellent Priority Management Exercise to focus on wht is important on your life.

All the best. Nieves

Fastracktorefocus Coaching