5. Sep, 2017

If you want to become a CEO, don’t check your emails in the morning

How should you strive to feel when working? Busy, but not rushed

6 Things the Most Productive People Do Every Day. And these apply to your work and personal life as it is just your life

Ever feel like you’re just not getting enough done?Know how many days per week you’re actually productive?

People work an average of 45 hours a week; they consider about 17 of those hours to be unproductive (U.S.: 45 hours a week; 16 hours are considered unproductive).

We could all be accomplishing a lot more — but then again, none of us wants to be a workaholic either.

It’d be great to get tons done and have work/life balance, especially cause there is no such a thing anymore: it is your life and the following tips will help you to be productive and focus on what is important.

1) Manage Your Mood

All what we do is about feelings and emotions.

If you start the day calm it’s easy to get the right things done and focus.

But when we wake up and the fray is already upon us — phone ringing, emails coming in, fire alarms going off — you spend the whole day being reactive instead of proactive.

This means you’re not in the driver’s seat working on your priorities, you’re responding to what gets thrown at you, important or not.

I try to have the first 80 to 90 minutes of my day vary as little as possible. I think that a routine is necessary to feel in control and non-reactive, which reduces anxiety. It therefore also makes you more productive.

Research shows how you start the day has an enormous effect on productivity and you procrastinate more when you’re in a bad mood.

Studies demonstrate happiness increases productivity and makes you more successful.

So think a little less about managing the work and a little more about managing your moods doing whatever works for you: silence, meditate, go to the gym, listen to music or sing while taking a shower!

So what’s the first step to managing your mood after you wake up?

2) Don’t Check Email or Social Media in the Morning

Many can’t imagine not waking up and immediately checking email or social media feeds.

Again you’re setting yourself up to react.

An email comes in and suddenly you’re giving your best hours to someone else’s goals, not yours.

You’re not planning your day and prioritizing, you’re letting your objectives be hijacked by whoever randomly decides to enter your inbox or your feed.

The most successful people and time management gurus do not check email for the first hour or two of the day.

Think about your day, what it is important that you need to accomplish that will really make a difference (remember in all areas of your life not only at work) and record them/block time on your calendar. When you have done this, you are ready to open your email-social media as this will help you to be proactive.

Research shows email:

  1. Stresses you out.
  2. Can turn you into a jerk.
  3. Can be more addictive than alcohol and tobacco.
  4. And checking email frequently is the equivalent of dropping your IQ 10 points.

Is this really how you want to start your day?

3) Before You Try To Do It Faster, Ask Whether It Should Be Done At All

Everyone asks, “Why is it so impossible to get everything done?” But the answer is stunningly easy:

You’re doing too many things. You can do anything but not everything at the same time!

Want to be more productive? Don’t ask how to make something more efficient until after you’ve asked: “Do I need to do this at all?”

And my suggestion is that when you are done with tip number 2, and before you start with your inbox or Social Media, focus on those things you really need to achieve today. Only then, look at your email as this will help you to have a sense of accomplishment and filter about the things that are really important.

Many people think that looking busy and doing many things make you look important.

I think this is one of the most common problems with a lot of time-management or productivity advice; they focus on how to do things quickly. The vast majority of things that people do quickly should not be done at all.

It’s funny that we complain we have so little time and then we prioritize like time is endless. Instead, do what is important… and not much else.

Research shows CEOs don’t get more done by blindly working more hours, they get more done when they follow careful plans.

Okay, you’ve cleared the decks. Your head is serene, you’ve gotten the email monkey off your back and you know what you need to do.

Now we have to face one of the biggest problems of the modern era: how do you sit still and focus?

4) Focus Is Nothing More Than Eliminating Distractions

Has modern life permanently damaged our attention spans?

No. What you do have is more tantalizing, easily accessible, shiny things available to you 24/7 than any human being has ever had.

The answer is to lock yourself somewhere to make all the flashing, buzzing distractions go away as all these distractions are here to stay you need to learn how to manage them.

Focus is a function, of limiting the number of options you give yourself for procrastinating and others to interrupt you.It is like a muscle you need to build and help others to build and respect.

If you do the first 3 tips you are in a good shape as you now have a clear idea of your priorities, hence your tendency to distractions will decrease.

Top CEOs are interrupted every 20 minutes. How do they get anything done?

By working from home-office in the morning for 90 minutes where no one can bother them. Also, they have a simple rule for interruptions with their teams: if you interrupt them, you better be prepared to have a good reason , a clear outcome and be ready to answer all the questions: bring the solutions not only the problems.

5) Have A Personal System

Productive people have a routine.

Great systems work because they make things automatic.

How do you start to develop your own personal system? Apply some “80/20″thinking and always get the important things early in the morning so 1- you have accomplished what it is going to make a real difference today and 2- you have that sense of accomplishment that will help your mood and get ready to support other or handle things that will be thrown at you during the day.

So again it is about taking control of your day and be proactive instead of  “reactive.”

6) Define Your Goals The Night Before

Define your one or two most important to-dos before dinner or even better, before you go home, the day before.

Establish a closing ritual. Know when to stop working. Try to end each work day the same way, too. Straighten up your desk. Back up your computer. Make a list of what you need to do tomorrow.

Research says you’re more likely to follow through if you’re specific and if you write your goals down.

Studies show this has a secondary benefit: writing down what you need to do tomorrow relieves anxiety and helps you enjoy your evening.

So how does this all come together?

Sum Up

  1. Start the day managing your mood:smile/exercise/meditate/sing/dance
  2. Don’t check email in the Morning if you want to feel like a CEO
  3. Before you try to do it faster, ask whether it should be done at All. Is it aligned with your goals and values?
  4. Focus is nothing more than eliminating distractions. Have clear rules with your team and do one thing at a time.
  5. Have a personal system. Yes, routine works
  6. Define your goals the night before. And leave them at work so you can enjoy the rest of your day


All the best.


Fastracktorefocus Coaching